JOB DESCRIPTION

 

JOB TITLE:               Administrative Assistant

EMPLOYER:             Brii Biosciences, Inc.

DEPARTMENT:        CEO Office

REPORTS TO:           Sr. Office Manager

EFFECTIVE DATE:    01-04-2019

SUMMARY:This position is responsible for initiating, coordinating, and executing administrative support to the company and CEO office.

 

DUTIES AND RESPONSIBILITIES:

  • Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately; answer screening and forwarding incoming phone calls;

  • Support on fleet management, incl. tracking driver schedule and verify monthly mileage and expense record etc.;

  • Perform diversified administrative responsibilities, which includes calendar management, meeting arrangements, travel arrangements and expense reimbursement etc.;

  • Support global colleagues, visitors and guests on logistics;

  • Support internal and external meetings, incl. preparation of agenda, material and documentation etc.;

  • Implement record maintenance and archiving;

  • Support office supply, e.g. stationery and business card ordering etc.;

  • All other duties as assigned by the line manager.

 

QUALIFICATIONS:

  • Bachelor degree or above

  • At least 3 years’ relevant secretary/admin experience, preferable for the working experience with MNC

  • Good command of oral and written English

  • Good MS (outlook, Excel, Word, PPT) skills

 

COMPETENCIES:

  • Organized and detail oriented

  • Ability to work proactively with problem solving mindset

  • Effective and appropriate communication

  • Ability to handle confidential information

  • Good time management, ability to meet deadlines and stakeholder’s requirements

  • Good knowledge of office policies and procedures, ability to clearly and accurately explain policies and procedures

  • Working cooperatively and productively with team members to achieve results

  • Responsibleness and integrity


The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.